Your deal emails, tracked.
Instantly.
RealVox reads the emails your team already sends, files each one against the right prospect and property, and builds the reports your clients ask for — so nobody has to type into a CRM again.
Free to get started · No credit card · Works with the inbox you have
Built for the teams at the world's largest brokerages
Track. Categorize. Report.
One CC address is the whole integration. Everything after that is automatic.
Track
CC your RealVox address on any deal email — or forward a thread — and it's captured, attachments and all. Nothing to install, no plugin, no inbox permissions to hand over.
Categorize
AI reads each message and figures out who it's from, which listing it's about, where the deal stands, and what was promised. New prospects are created; existing ones move stage.
Report
Listing and property reports stay current by themselves. Share a live link with your client or export the spreadsheet they asked for — in seconds, not Friday afternoons.
Every conversation, on the record
The best CRM data your team produces is already sitting in Sent Items. RealVox turns that into a timeline per prospect — who reached out, what they asked, what you sent back — without anyone re-keying it.
- Per-team inbound address: CC it, forward to it, or BCC it
- Attachments captured: offers, LOIs, floor plans, tour sheets
- Suggested matches you confirm in one click when AI isn't sure
It knows a tour request from a pass
Every message is classified into the stages your team actually uses — contacted, interested, touring, proposal, offer, passed — and the reason is recorded alongside it. Requirements like size, timing and budget are extracted into structured fields you can filter and report on.
- Prospect status and next step, inferred from the thread
- Offers parsed into rate, term, TI and conditions
- New companies and contacts created and de-duplicated automatically
| Prospect | Stage | Requirement |
|---|---|---|
| Northbridge Logistics | Proposal | 48,000 SF · Q1 |
| Harbor Freight Co | Offer | Full building · 5 yr |
| Summit Cold Chain | Interested | Cold storage · 20k SF |
| Bayline Packaging | Passed | Clear height too low |
The client report writes itself
Owners want to know who's looked, who's interested and why the rest passed. RealVox keeps a listing report current from the email flow, with an AI summary of activity on top. Share it as a live link or export to Excel.
- Listing and property reports with prospect pipeline and map
- Plain-English activity summaries, refreshed as email arrives
- One-click XLSX export in the format your clients expect
14 prospects contacted this month; 5 have toured. Northbridge Logistics moved to proposal after Tuesday's tour and is waiting on a rate. Harbor Freight submitted an LOI at $9.25/SF NNN. Two groups passed on clear height.
Built around the way brokers actually work
Zero-effort adoption
No new habit to build. If your team can CC an address, your CRM is up to date.
Shared by the whole team
Prospects, companies and contacts live in one workspace, so a colleague can pick up any thread.
Your data stays yours
Each workspace is isolated, data is encrypted in transit and at rest, and we never train on your email.
Security details →Stop typing into your CRM.
Create a workspace, CC one address on your next deal email, and watch it land in the right place.